Tuesday, 26 August 2008

Create New Year Procedure

Even though this process is quite simple process. But sometimes we forgot how to do it since it was only run once in a year. In order to help you to remind here are some steps to run year end process :
  1. Backup. Whatever you do, backup your data first.
  2. Add the new year in the Fiscal Calendar. (You may want to check Options in G/L Setup to see which fiscal year you are in. You don’t want to get ahead of yourself and move to far into the future!)
  3. Start with the subledgers first. Post all your outstanding batches in your subledgers.
  4. Make sure all users are out of the subledgers.
  5. Print your reports, and run Clear History, Delete Inactive Records, and Clear Statistics. Some of these functions may remove history and affect drilldown functions, so make sure you have a backup before you do anything! You don’t want to be even more lost!
  6. Run the Year End function in the subledgers.
  7. In General Ledger, you will also want to post all the outstanding batches.
  8. Verify the number of years of history/fiscal sets you have set to maintain.
  9. Run Period End Maintenance and Clear History. Again, make sure you have a backup as this will remove information. Also print out all your reports before doing this.
  10. Finally, you can run the Create New Year function, which will actually put the company in the new fiscal year.The menu can be found in GL Periodic Processing\Create New Year
For number 5,6,9 is an option if you want to clear history. If you do not want you can skip the process. So Hopefully this will help you for year end procedure.
And one more thing to remind even though you have close the year, you still can update the data and Accpac will update Ending and opening balance in your report...
Good luck and remember not to stay in your office until morning for year end ....

Friday, 22 August 2008

Free Stock Card Anyone???

Anyone want to have a free stock card report included in the system? Yes you can get it free when u are upgrading or using Sage Accpac Version 55. Sage Accpac Inventory Control 55 Update 1 include a new reporting and inquiry tools called Stock transactions report and Stock Transaction Inquiry.
With this new report available at any time you can look at opening, ending and movement for each cut off period.

Sage Accpac 55 Purchase Order Update

This parts explain on the new features that is included in PO 55 :
• Specify costs on requisitions.
• Copy Purchase Orders like the Order Entry feature Copy Orders.
• Optionally require approvals for requisitions.
• Choose whether POs are allowed for non‐existing vendors.
• Inquire on items that are expected to arrive within a specified date range, and check the number of days overdue for items not received by the expected arrival date.
• Support for multiple customers in each contract.
• Optionally update the most recent cost and last cost at receipt time or at invoice time.
• Cost inventory items during posting but delay creating transactions and audit information until you run Day End Processing.
• Turn off warnings that items do not exist.
• Enter different document dates and posting dates for transactions.
• Specify the source type codes for G/L transactions.
• Override the vendor account set during purchase order entry.
• Enter Job‐Related Receipts Using Any Units of Measure.

Thursday, 21 August 2008

Join Our Team

PT. Microtek Is Now Hiring good people to join our team. For those who:
1. Male/Female Age max 35 years
2. Experience in handling accounting software
3. S1 degree for Accounting, Management, Computer Accounting
4. Able to communicate in English
5. Willing to work hard as technical and software implementor

Send your cv to us at career.mis@gmail.com or
JL. RS Fatmawati 15
Golden Plaza E15
Jakarta Selatan 12420

Sage Accpac 55 Inventory Control Update

Continuing from other module here are some of new feature that is available in Inventory Control 55 :
1. Item Number Change is now Included in the Inventory Control License. No additional license is required to activate the module.
2. A new Internal Usage form for recording internally consumed inventory
3. More options that let you cost items during posting, but create subledger transactions and audit information when you run Day End Processing
4. Item inquiries on the quantity on sales order, quantity on purchase order, and committed quantity in the Location Details form.
5. Drilldown to Project and Job Costing from job‐related shipment and adjustment transactions in Transaction History Inquiry.
6. Start and end dates for price lists.
7. User‐definable source types for G/L transactions.
8. Different document dates and posting dates for transactions.
9. New Credit/Debit Note Clearing account for inventory account sets for handling credit and debit notes differently from Order Entry.
10.Faster processing, especially when posting and running Day End Processing
And lot more new feature... So plan for your upgrade and call us when you are ready..

Sage Accpac 55 Order Entry New feature

Sage Accpac 55 Order Entry New feature :
1. Now OE 55 can link with PJC. Enter job‐related orders, shipments, invoices, credit notes, and debit notes in the Order Entry module, track projects in Project and Job Costing, and generate invoices in the Order Entry module or in Project and Job Costing
2. Use the start and end dates entered on Inventory Control price lists.
3. Enter different document dates and posting dates for transactions
4. Drill down to transactions that are on sales order and purchase order when entering orders, shipments, invoices, credit notes, or debit notes.
5. Enter prepayments on shipments as well as on orders and invoices.
6. Check that duplicate orders are not being entered for customers (based on the customer’s purchase order number).
7. Calculate backordered quantities based on customer options
8. Cost inventory items during posting but delay creating transactions and audit information until you run Day End Processing.
9.Inquire on items that are expected to ship within a specified date range.
10.Specify the source type codes for G/L transactions
11.Hide, show, or allow users to edit the unit cost/extended cost fields in credit/debit note entry
12.Override the customer account set when entering Order Entry transactions.
13.Send transaction entries to General Ledger from Credit/Debit Note Entry
14.Post transactions faster

Tuesday, 19 August 2008

Sage Accpac 55 Account Receivable Update

These are some new features that is included in version 55 :
1. Take advantages on the new improved revaluation process.
2. Ability to Specify Particular Accounts for Items.Now AR 5.5 lets you specify particular General Ledger accounts for items. You are not limited to the accounts prescribed by a
distribution code.
3. Improved Integration with Project and Job Costing. Accounts Receivable supports a new feature in version 5.5 of Project and Job Costing that lets you set up projects with different customers
than the contract customer.
4. Accounts Receivable now accepts job‐related invoices, debit notes, and credit notes that Order Entry generates for some projects.
5. Separate Posting Dates and Document Dates for Transactions
6. Ability to Specify Source Codes for General Ledger Transactions
7. Default Tax Class for Document Details
8. Print Group Subtotals on Reports(Aged Trial Balance, Customer Transactions,Aged Retainage)
9. Customer Number Change is Now part of the Core AR Module. No additional License is required

This are some global feature that Accpac 55 gives you. For more detail information please feel free to contact us or look on the documentation provided with the install of version 5.5

Thursday, 14 August 2008

Sage Accpac 55 General Ledger Update

Since Accpac has release the latest version of Sage Accpac which is version 55A.I'm going to share what's new in this version of Sage Accpac. First I will start with General Ledger Module :
  1. There are 16 new Financial Report Statement added.There are 5 Balance Sheet Summary, 5 Financial Analysis Statement, 1 Forecasting Statement, and 5 Income Statement Summary
  2. With the release of 55 There are some changes have been made to different level of Sage Accpac and here are the list :
    1. Account Segment
      • In Sage Accpac 100 ERP you are given 3 segments account (Previously 2 segments)
      • In Sage Accpac 200 ERP you are given 4 segments account (Previously 3 segments)
    2. Budget
      • In Sage Accpac 100 ERP you can now have 2 budgets(Previously 1 budgets)
      • In Sage Accpac 200 ERP you can now have 3 budgets(Previously 1 budgets)
    3. Number of years of History
      • In Sage Accpac 100 ERP you can now have 7 years of history(Previously 2 years)
      • In Sage Accpac 200 ERP you can now have 7 years of history(Previously 5 years)
  3. GL security is no longer a separate module it comes together with GL and the License is together with gl. Which means FREE Module.
  4. Designate Rollup Account
  5. Option to have new Revaluation method from unrealized gain/loss now Sage Accpac introduce a new Revaluation method which will result in Realized gain/loss
  6. Batch Can Be posted concurrently
  7. One single Batch can be entered by several users concurrently
  8. Account Code Change module Comes together with GL module, which means another FREE Module.
As the release of this 55 so now GL Security and GL Account Code change is included in GL , customer does not need to purchase additional License For it. So one word that we always Love "FREE MODULE". So what are you waiting for? Call us for your upgrade plan...

Next we will go through with the other module...